how to choose a best photocopier

how to choose a photocopier?

how to choose a best photocopier
Making the decision on which copier to purchase was simple. The only available features to choose from were whether you wanted color copier or only black and white copier. Then, it should be much easier to compare models and make the correct choice.

Your photocopying requirements

Assessing your needs is the key to choosing the right photocopier, as the volume and type of copies you need to make will ultimately determine the machine best suited to your office. Thinking about the following points should help start that process:
  • How many copies will you need to make on a monthly basis? 
  • Will you need both colour and black & white copies?
  • What size copies will you need to make and on what sort of paper would you like them?
  • Will you need additional functions such as image editing or double sided printing?
  • Will you expect your photocopier to also act as a scanner or fax machine?
Having answered the questions above, you should be better equipped to determine which photocopier is most suited to you. One of the main distinguishing features or photocopiers is size; initially then, this gives us three distinct categories of copier to consider.

Portable photocopiers

Small, portable, desktop photocopiers are now available at very affordable prices. Unfortunately however, due to their slow speeds, limited tray capacity and lower print quality, they are more suited to home rather than office environments. If your needs are anything beyond 500-1000 copies per month, or if you require high-resolution printing, this option is unlikely to work for you. If, however, your needs are more limited then this type of photocopier is certainly the most economical.

Desktop photocopiers

This term can be misleading, as although desktop photocopiers are smaller than their floor standing counterparts, they will normally take up the best part of an average desk. For small to medium sized businesses with a limited number of users, these can be a very reasonable option. Although their tray capacity, print speed and sorting options are often more limited than that of floor-standing photocopiers, at the top end of the market desktop photocopiers offer just as many image editing features as their larger counterparts.

Floor-standing photocopiers

Most medium to large offices or those with a high demand for print services will find that a floor-standing photocopier is best suited to their needs. As the name suggests, these are larger, stand-alone machines which, due to their size, generally have much larger tray capacities and can print on larger paper formats.
Floor-standing copiers typically have printing speeds of 35-60CPM and a maximum print volume of 100,000-200,000 copies per month. At the very highest end of the market are giant printing hubs capable of 100CPM+, but generally these are used by professional printing
companies rather than in offices where printing and copying is not the first and foremost task of the day. Most copiers also feature an ADF (Automatic Document Feeder). This means that the machine can make multiple copies of multiple different originals, so there is no need to actually stand next to the copier and replace the document being scanned.

Floor-standing copiers are also often known as MFDs or multi- function devices. This is because they also incorporate a scanner, a fax machine or a printer (or all of the above). Often these features are accompanied by OCR (optical character recognition) software, which can recognise text and convert paper documents into an electronic format for editing. Obviously the more features you want in your machine, the more you will have to pay (see Pricing). They can also offer a number of print sorting options which are unavailable with smaller models, including hole punching, stapling, booklet making, laminating and comb binding.


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